Today, workers face more distractions than any other point in human history. When you consider this fact, it’s not a surprise that workers face challenges with productivity. In this survey, some employees even admit they waste at least half of their time on nonwork-related tasks.

So what can you do to ensure that your employees are more productive?.

Most companies implement a time management program—but this may not solve the problem as you can make mistakes when choosing a system. To help you out, I’ve put together this list from my experiences working with companies all over the world.

#1 The time management system does not start with the goals or the mission. Time management is an important component, but there are other assets. As mentioned above, energy is essential. Attention is valuable to the company. Money is another asset that must be taken into consideration. You can think of these using the acronym T.E.A.M. which stands for Time, Energy, Attention and Money.

#2 There is no mention of structurally lasting productivity.
The most effective time management systems are not helpful until they are implemented and, even then, you still have to work on your productivity continually. Any time a new habit or system is implemented, it must be reinforced over time. As a company, this is often called the adaptation period. Have you ever got a new computer and you have to use a different application? It takes time for employees to adjust. As you use the computer, over time, you become more proficient. The same approach applies to using a time management system.  

#3 Do not pay attention to the social component of behavioral change
Knowing is not enough.  The key is for the knowledge to be put into action. The social component of behavioral change is often underestimated. We do not live in a vacuum.  
Behavioral change is not a sprint; it is a marathon.

#4 A successful time management system must be in sync with your company’s Why, What and How. When your company solves the following bottleneck that consists of three simple questions, it will lead to immediate results.  

Why – This is the core belief of the business. It’s why the business exists. Why are you as a company doing something?

How – This is how the business fulfills that core belief. You can also think of this as how an employee does something. Does he have the necessary permission to solve problems?

What – This is what the company does to fulfill that core belief.

We at ExtraTime will work with you to show you a tool that is the most elegant solution for you. The tool that supports your companies three most important questions.

#5 Trainers and Coaches are not there to solve your problems. In many cases, a company will teach you a new system but not give you the support you need to implement the system. When a bottleneck comes, there needs to be flexibility in the time management system to adapt. Change is constant. Your time management system needs to meet your needs over the long haul.

 #6 Just thinking the solutions the solution(s) will come. In many teams or organizations, there are some bottlenecks that prevent an individual from optimizing his resources. A time management system that is the right fit for your company wants to help each employee maximize his resources.

#7 Believing that you have a silver bullet. There is not one perfect solution to make all employees productive forever.  The one constant is change. Our environment changes. Our roles change. Even the company’s goals change. The key is to have a flexible system in place that handles these challenges in an elegant, simple way.  

So what can you do to avoid these problems? Our team at ExtraTime would love to help. We have had the pleasure of serving and helping thousands of companies of all sizes become more effective and productive.